When selecting a virtual data rooms review, it’s important to decide what functions you need the solution to perform. Although it may seem obvious at first, many vendors offer features which are overkill and difficult to understand. In addition, if you buy too anchor many features, you will likely not use them and end up paying for them.

Many VDR providers provide a free trail that allows you try the platform out and decide if you like it. However, it is important to note that some of these trials are limited and some charge upon expiration. There are also hidden fees and charges. Make sure you read the fine prints before choosing a vendor.

A good virtual dataroom provider will offer robust security measures including two-factor verification and 256-bit SSL. It should also provide granular permissions for users and prevent screen capture, printing, or any other unwarranted action that could compromise confidential information. Additionally, it should feature a “fence” view to limit unwanted glances. It will also ensure that the files can be viewed only on the device from which they were downloaded. It should also have a built-in QA tool, no-plugin IRM, page-by-page document viewing history, and ISO 27001, SOC 2, and HIPAA certifications and compliances.

Another important factor to consider is how easy it will become to organize files and folders. A poorly conceived folder structure can be more detrimental than helpful, so make sure to put effort into the naming and indexing of items to optimize organizational efficiency and search capabilities.